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Microsoft Excel for Windows: – (2007, 2010, 2013, 2016 Format Only)

Microsoft Excel for Mac: – ( 2010, 2013, 2016 Format Only)

Extension File:- XLSX (550 KB File Size)

File Name:- Hotel Reservation Booking Template

Template Details

License: – Personal Use

(Copyrighted Protected)      

No Macros or Technically Expertise Required By Template124



One of the Top-selling Hotel reservations and room booking template. If you don’t want to spend thousands of dollars on scheduling software, then try this out once time.


Now eliminate booking problems through properly tracking down your hotel availability by downloading hotel room booking template XLS. This dynamic and powerful tool does not only allow you to track down the guest’s stay at your hotel. However, you can enormously use it for managing guests and booking rooms (Easily) in the peak season as well.

No 1 meeting schedule template, if you don’t want to buy some expensive software then this template is best for you.

  1. Editable
  2. Weekly or Monthly Sheet management
  3. Easily Print-out Sheet in PDF or Excel
  4. Attached Room Sign-Up sheet

Manage Reservation and Track Customer

Your reservation managers are able to efficiently manage reservations and keep you away from difficulties face otherwise.

Your guests feel much satisfied through making a booking of the room, before arriving at the hotel. You can completely focus on the internal functions of your business place, rather than keep solving check-ins and check-outs.

  1. Check Restaurant sale activity template

Hotel Room Reservation Template PROS

It facilitates you like any technical software, and helps you out in the following ways:

  1. It allows you to efficiently introduce and “maintain booking system”, while securing all this data in it.
  2. Multiple spreadsheets, allow you to easily track down and monitor information require.
  3. Due to its simplicity and useful features, your “reservation staff” can become pro in using it, within days.
  4. It is equally beneficial for hotels and motels, allow easy track down of reservations, and other booking information.
  5. It eliminates booking problems, through helping you “efficiently record down booked” rooms, and the rooms types as well.
  6. Complete reservations record in update form, in a single tool.

Template Features & Aspect of Hotel Booking

Now take a look at some of the features, which make this template different from rest and how it is beneficial for your hotel as well:

Related Template: Room Booking Template

PDF Screenshot Download for Hotel Room Booking

Download Free:- Hotel Room Booking V2 Template Excel

Checks availability of the specific type of room in a single click

  1. There are various types of rooms in the hotel, depending on the hotel to hotel, therefore you are able to add all of the rooms types in this template
  2. Your guest may ask for a “single room” or “double deluxe“, and you are able to look availability for it in a single click, saving your time
  3. No room for mistake, as auto-filling is enabled and you are just required to look for the required information

Hotel Bill Format {Review and Download}

Here is Template124 team creating the free invoice in PSD, and Word format, and only PDF file is paid and the other is “Free of Cost” you can also request us for free editing in it.

Download:- Click Here 

Easily Accessible Hotel Reservation Records

  1. It saves your cost and time through the availability of update reservation record in a single tool.
  2. It is divided up in multiple spreadsheets like (booking guest information and availability of room type). Allows your reservation manager to click on the required information and instantly get it.
  3. Enter and manage all your hotel details and room records up to 100, and more can be added as well.

Easy to print invoices base on it and automates the paying process.

  • You are able to generate an invoice at the time of check out for your guests by looking for the information in the template.
  • It smoothes down payment process and your guests are aware of the services they have taken at the time of their stay.
  • It can be updated whenever any new room is in the book.
  • You are required to manually fill single or two sheets and the rest is done automatically.

*customization is allow, and you can always ask for free customization, according to your preference, from our specialize excel guy.

Setup and Setting of Room Booking 

First of all, prepare using excel tools, the most powerful and reliable source of making fast and reliable changes. It can be used for hotels, motels and all other room base businesses. It consists of multiple spreadsheets, for helping you more organize and easily track down reservation records:

  1. Set up
  2. Room information
  3. Booking guest information
  4. Availability-room type
  5. Availability-room number
  6. Guest monthly recap
  7. About

Set up

This part of the template is required to fill once, as it smooths down the filling process throughout the template. All the spreadsheets are mention up, and you can simply click on any one to go to the required one. It consists of:

  • Calendar start period
  • Total number of rooms (add according to your hotel)
  • Status code table consisting of (U-code, B for book, S for a stay, X for cancel, MR for book move room, URM for maintenance or repair). You can add more.
  • Status of the room and description.

Calendar color code

  • Red for full book
  • Yellow for the stay, light green for stay and dark green for rooms available.

Other tables part of this spreadsheet are, peak season info, low season info, and holiday info. They consist of a number, start date, end date, and description.

Note:- You can edit holidays according to your geographical location or specific country specify. Specify holidays will effect in your template accordingly.

Hotel Room Reservation Management Template

This part of the template provides information regarding rooms in the hotel. It is required to fill manually. Your reservation manager updates the current status of any specific room in the hotel. The first table consists of:

  • Room type (including standard single, standard double, deluxe single, deluxe double, king suite). Penthouse and others are filling for your convenience, you are able to change them if require).
  • Number of rooms
  • Price list, including low, normal and peak
  • Facilities available in specific room types, and these may ask by your guests while booking as well.

For internal details, the 2nd table is maintained, consisting of:

  • Room type
  • Room number
  • Notes

Note:- *you can enter, other formula or custom prices for normal or peak prices.

Here is some separate section, which shows detail about “Smoking Area” and “Non-Smoking Area”. You can also enter some important “rules and regulations” and print this screen for just information.

Hotel Reservation Manager Template

Booking Guest Information

This specific part of the template shows the booking guest information and consists of two tables. The first one shows available room on any specific date of the month and room availability from the total number of the specific room.

Another table for more detail information consists of:

  1. Booking status
  2. Room number and type
  3. Booking date
  4. Booking code
  5. Guest first and last name
  6. Checking date
  7. Length of stay
  8. Type and checkout
  9. Guest ID including ID number, ID type, nationality
  10. Breakfast
  11. The contact information like number and email
  12. List price, discount and total price
  13. Total
  14. Booking method
  15. Notes

Main Part of Template {Must Review} 

The entire setting of this template revolves around this “part” in this area you can first manually set “booking status” i:e (2nd column Enter “Book, Cancel, Stay, Book-Move Room, Under renovation/maintenance). Rather than enter “Room Code” (Check Room Information Sheet)

“Type” Must Automatically Fill with some status like {Standard Single, Standard Double, Superior, Pent House}

Booking Date:- Enter booking date, {make sure your month match in setting page} otherwise you can’t get the required data.

Booking Code:- This is simple and sets whatever you want of a particular Room.

First and Last name of Guest Enter

Checking Date:- Make sure you checking date greater than booking date or same

Length:- Must enter days, so you can automatically get Check-out date

other information about clients like {Client ID card detail, PH#, Address} and other further detail enter as required according to hotel rules and policy.

Today Date you can see “Automatically appear

Status of Hotel Rooms Booked “Days Wise”

In this image, you can be seen which room is the book in which days, Every single room’s status will be shown here and availability on each day of the set month.

Note:-  Blue Color arrow shown “Data Must Fill” Red color arrow Show “Do not Fill”

Availability of room type

This part of the “hotel room booking template excel” provides detail information regarding book rooms and it is filled automatically, base on the above two sheets. It provides monthly room book data showing the number of books, stays, book move and rooms under maintenance number.

  • Fully Book Status Shown in “Red
  • Yellow Color showed “Room available less than 3
  • Room Less than 8 “Show color light green”
  • Room availability is shown in dark green color
  • National holidays show “Pink border”
  • Peak season show “#”

Availability Room Number

This spreadsheet of the template shows the availability of rooms in the hotel according to the numbers. You are therefore able to assign any room to the guest, which is vacant. It is an auto-generated base on the above data.

For Example”in this sheet shown {Deneng Book Hotel Room from 5 march to 14 March} and {A.J book Standard Double room from “13 march to 14 march}”


Guest Monthly Recap

Guest check-in summary for the month is shown up by this part of the template. It shows all the details in the booking guest information for them a month, and therefore providing you a quick summary.


Hence, you can always check this section of the template to learn the use of the template smoothly and easily. Whether you are excel beginner or proof of this tool, you can take benefit from this spreadsheet to learn the right use of the template.

Customization:- “Free of Cost” just contact Template124 team and Ask for customization.

1 review for Hotel Room Booking Template Excel {XLSX Format}

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