Looking for best tool for project planning in year 2017, especially multiple project tasking you must require Gantt chart template in excel format. Review how to use this template efficiently for arranging tasks and manage team according to particular require plan.
Why Excel Template?
Although some software is available, but excel base Gantt chart cost you cheaply compare to everyone. You can add no of features, suite your project plan or company requirement.
It consists of 3 spreadsheets. The template is prepared using excel tool and it can be used for any version of the windows. Tracking your project is now simpler with this template.
Excel Gantt chart templates offer a wide range of features that facilitate efficient project planning. These templates are invaluable tools for project managers and teams as they visually represent project timelines, tasks, and dependencies. One of the key features of Excel Gantt chart templates is their flexibility. Users can easily customize the templates to suit their specific project needs, such as adjusting the time scale, adding or removing tasks, and modifying the appearance of the chart.
Another notable feature is the ability to assign resources to tasks. Excel Gantt chart templates allow project managers to allocate team members, equipment, or any other necessary resources to specific tasks. This feature helps in identifying resource constraints, optimizing resource utilization, and ensuring smooth project execution.
Dependencies and milestones are critical aspects of project planning, and Excel Gantt chart templates excel in depicting these relationships. Users can define task dependencies, such as finish-to-start, start-to-start, finish-to-finish, and start-to-finish, to establish the sequence in which tasks must be completed. Additionally, milestones can be added to mark significant project achievements or deadlines.
Progress tracking is made effortless with the built-in features of Excel Gantt chart templates. By updating task completion percentages or actual start and finish dates, project managers can monitor the project’s progress in real-time. The chart automatically adjusts to reflect the latest updates, providing a clear visual representation of completed, ongoing, and pending tasks.
Settings {Customize Project Plan}
Adjusting projects simultaneously is now easy, as the template is designed for providing ease of use for everyone. This part of the template is prepared to prevent difficulty in the other worksheets and ensures fast refilling with accurate data for each project. It can be used to make settings according to your company requirements.
- Holidays: To show the exact time-frame later on for each milestone, you are required to set holidays in this section. Depending on the nature of the holiday, a description can be added as well like official holiday, weekend or holiday due to any specific cause.
- Assign to: For assigning any project and checking project team is possible through this section. Select the project and then add the names of persons, whom the specific project is assigned.
Excel Gantt chart Template {How to Use}
View the overall project details and effectively manage all the tasks through this spreadsheet. This part of the template is main body of the template consisting of all the parts of the Gantt chart and it actually makes management and tracking so efficient.
- Project Details: – The upper part of the spreadsheet consists of detail about the project. Once you have selected the specific project, it automatically generates details from the data filled below. It consists of the project name, project leader, client’s name, project start date, and project end date and project length.
- Table: – It is basically consists of two parts, one part holding all the project information, while another showing timeline accordingly. Project information includes tasks list, a task assigned to, start date, end date, call days, %done, # of work days and remaining work days. Tasks list as prepared by project and deliverable are added in task list column.
A second part of the table consists of time-frame, showing a timeline of each specific deliverable. It helps in tracking and bringing improvement through showing, incomplete tasks, tasks completed, expected completion date, days utilized and leftover days for achieving the target. Official holidays are automatically colored in gray.
Dashboard Features for Reporting & Analysis
Checking any specific project and sequence of milestones can be possible through Gantt chart template and specifically this dashboard provides an overview of each project. It is required for planning and meeting purpose as well, therefore it can be taken in printable form or can be displayed through the projector, showing which projects require immediate attention.
It shows all this data through bar chart, based on information and data in the previous spreadsheet. Each bar show percentage completed for each specific project mentioned on an x-axis, while the y-axis shows percentage completed.
The second part of the dashboard show, a percentage was done and remaining days using a single bar for each specific project. The green color is used to show percentage done while blue color showing number of days remaining before the due date of the project. Excel Gantt chart template can be used for tracking and scheduling purpose.
