Mostly restaurant of hotel use “management system” which generating automatically invoice or Bill format daily basis for customer and record as well in Excel or Word extension. You can manage entire system through tracking invoice to customer data, but you need some special person who has ability to manage things and understand technical (software) techniques. Spreadsheet is making more easy or soft solution for generating invoice through FAX to your next branch. For example your company Named “U-Cube” and your other branch “X” want immediately print some invoice so using excel spreadsheet you can directly sent sheet from your main branch to “X”
Get rid of technicality “just for print receipt of hotel”
Check Restaurant Sales Activity Sheet
To create a hotel bill format in MS Word or Excel, follow these steps:
- Open MS Word or Excel: Launch the MS Office application on your computer and open either MS Word or Excel, depending on your preference for creating the hotel bill format.
- Set up the document: Start by setting up the document with the appropriate page size and margins. You can choose a standard page size such as A4 or letter size and adjust the margins according to your preference.
- Create a header: In the header section of the document, include the hotel’s name, logo, and contact information. This will provide a professional look to the hotel bill and help customers identify the hotel easily.
- Add a title: Insert a title such as “Hotel Bill” or “Invoice” at the top of the document. This will clearly indicate the purpose of the document to the recipient.
- Include customer details: Below the title, create a section to input the customer’s details. Include fields for the customer’s name, address, contact number, and email address. This information is crucial for record-keeping and communication purposes.
- Itemize services: Create a table or a list to itemize the services or items the customer has availed. Include columns for the service/item description, quantity, rate, and amount. This will provide a breakdown of the charges and help the customer understand what they are being billed for.
- Calculate totals: Use formulas in Excel or manually calculate the totals in Word to determine the subtotal, taxes, and any applicable discounts. Include these amounts in the respective fields and provide a final total due at the bottom of the table.
- Payment details: Add a section to specify the payment terms and methods accepted by the hotel. Include fields for the due date, accepted payment methods (e.g., cash, credit card, bank transfer), and any additional instructions or policies.
- Additional information: Reserve space to include any additional information or notes that may be relevant, such as terms and conditions, cancellation policies, or special requests.
- Customize and format: Format the document to enhance readability and aesthetic appeal. Use appropriate fonts, font sizes, and colors to make the text clear and visually appealing. Ensure that the layout is well-structured and organized.
- Save and share: Save the document in the desired format (e.g., Word or Excel file) and share it with the customer. You can print a hard copy or send it electronically via email or other digital platforms.
By following these steps, you can create a professional hotel bill format in MS Word or Excel, providing clear and concise information to your customers while maintaining a polished and organized appearance.
Check out Cost of goods sold sheet template as a related template.
How Makes Easy “Print Bill” Through Excel?
Through excel you just require some (Editing) editable format layout and after editing just one click to print any sheet in seconds, “No further technicalities required”
Are you happy now after getting hotel bill receipt in printable format?
PROS of Template “Hotel Invoice”
Do not forget to review these PROS or basic feature, with some benefit mostly manager prefer only excel over software, because of some reasons.
- Easy manage and “Customize”
- Multiple Layout for Different Class customer
- Available in “Excel and Word”
- Use in Bed & Breakfast, Dinner and other Food invoice
Header Section “Invoice Creating”
In header do not forget to mention some basic requirement like;
- Hotel Registration No (Optional)
- Date of Bill
- Hotel Logo and Further Detail {Slogan}
- Hotel Name {PH# and FAX}
In body section you can enter some detail for visible your client or manager, who has responsible to record this sheet. check some capital expenditure template for hotel management.
- Guest Name Their Address and Tel {Right or Left Bar}
- Date
- Room No Booking Detail
- Bed & Breakfast
- After Tea
- Dinner & Room
Service any guest mention in right side, and apply charges in left.
Note:- We added Sum Formula “=SUM(F16:F30)” so do not edit in this sheet
In Footer “Hotel Bill Terms and Condition”
At last always remember to adding your hotel rules and regulation in one line and some other related writing for showing authority.
Template124, blog where to download this invoice in free of cost, either you are looking food bill or hotel complete bill you just need to check out “Contact Us” page and design hotel bill format in word or especially “PSD format”
Download:- Hotel Bill Format Word
Note: – PSD template is not “Free” some charges Must Apply for this bill (According to Hotel, Logo and other brochure for marketing purposes can also create for you)
